Business Writing Tips for Non-Native English Speakers

Communicate clearly. Sound professional. Get results.

Whether you're writing emails, reports, proposals, or LinkedIn messages, business writing in English can be tricky - especially if it's not your first language. Small mistakes can lead to misunderstandings, or worse, make your writing sound unclear or unprofessional.

The good news? With a few practical tips, you can write confidently and effectively in any business setting - even if you're still learning the language.

1. Keep It Simple and Direct
   In business writing, clarity is more important than creativity. You don't need to use fancy words or long sentences. In fact, it's better not to.
   Instead of: We are endeavoring to resolve the issue at the earliest opportunity.
   Try: We're working to fix the issue as soon as possible.

   Tip: Use simple, clear verbs and short sentences. Your reader is busy - make their life easier!
    

2. Avoid Over-Politeness
   In many cultures, politeness is shown by being very formal or using indirect language. But in English business writing, being too polite can sound unclear or even passive. 
   Instead of: I was just wondering if perhaps you might be able to sent the report sometime soon, if possible?
   Try: Could you please send the report by Friday?

   Polite doesn't mean vague. Be respectful - but get to the point.
    

3. Watch Out for False Friends
   Some words look similar in your native language and in English - but don't mean the same thing. These are called false friends, and they can cause confusion.
   For example:
     - "Actual" in English means real, not current.
     - "Assist" is more formal than help.
     - "Resume" (CV) is not the same as resumer in French (to summarize).

   When in doubt, double-check the meaning - or ask a native speaker or a writing coach.
    

4. Use a Clear Structure
   Every email or document should have three parts:
   1- Opening - Why you're writing
   2- Main content -  What the reader needs to know
   3- Closing - What you want them to do (or a clear action or next step)

   Example email:

       Dear Sarah,
       I'm writing to confirm our meeting on Thursday. Please find the agenda attached.
       Let me know if you'd like to add any items.
       Best regards,
       Alex
    

5. Review Before You Send
   Even native speakers make mistakes. Always check for:
   - Grammar and spelling
   - Tone (Is it too strong? too soft?)
   - Missing details (like dates, attachments, or names)

   Tip: Read your message out loud. If it sounds awkward, try rewriting it more simply.

Bonus Tip: Get Feedback!
If you're sending something important (like a proposal or a job application), get a second opinion. A Writing Coach can help you correct mistakes and improve your style over time.

Final Thoughts:

Writing in English as a non-native speaker is a powerful skill - and you don't have to be perfect to be professional. Focus on clarity, structure, and tone, and you'll build trust, save time, and get better results in your business communication. 

Want personalized help with your business writing?

Let's work together - Submit your writing today and one of our coaches will give you personalized feedback!